Cool Ways to Use Google as a School Administrator

Over the past few months I have been reading some really interesting posts and comments on Twitter about using Google Forms in schools.

The past school year I have been trying so reach out to the school community and find out their thoughts and opinions about different things. Teachers, parents and even students have not been able to escape the questions that I pose. I think that this is a fantastic way to communicate with parents and find out right away thoughts and opinions of our school community.

I have been asked by quite a few people how we have incorporated this into school life and our communication circle. Unfortunately, I sometimes forget one or two of the great things that we are doing and I thought I had better compile a list.

Here are some examples of how we have been using Google Forms and Docs here at St. Rita this past school year:

1. Creating class lists for the upcoming school year
2. School Technology Application Form
3. Help Mr. Slack Name his Fish - I also follow this up with a blog post called: Fish Naming Ceremony Turns into a Learning Experience
4. LTP Parent Survey
5. Winter Teacher Wish List
6. Mr. Slack's Student Survey
7. PLN Information Request

One of the things I am most interested in is communication and using this way to collect information gives me an awesome insight to what is going on and what people are thinking. I get immediate feedback and people get to have their thoughts, ideas and opinions heard. One thing that I have learned is that you have to make sure that you followup with these surveys or forms or they are worthless.

I am always interested to hear about different ways people are using google forms and docs.. If you have any ideas please make sure to let me know!

The New Communication

The other day I was asked to take a look at Michael Fullan new paper called: 

Great to Excellent: Launching the Next Stage of Ontario's Education Agenda. 

After reading this paper I was asked to reflect and provide a description of how the school I am at is adapting to the changes in education. Specifically in regards to technology, social media and communication.

Fullan identifies the 6Cs that are necessary in education today:

1. Communication
2. Citizenship
3. Character
4. Collaboration and Teamwork
5. Creativity and Imagination
6. Critical Thinking and Problem Solving

Over the past number of years the way school leaders interact, lead and communicate with their school community has changed greatly. The way information is shared and distributed has evolved to keep up with what is happening in technology, learning and communication outside the walls of our schools.  Not only that, we have to address how students learn in the 21st Century and how teachers open up the curriculum for the students to best meet their learning needs.

One of the challenges we all face is: How do we get these new technologies and and methods of communication to meet the 21st Century needs of our students? Here at St. Rita we are working hard to meet these challenges. The way I have decided to go about implementing these changes at St. Rita is to first know, understand and use these technologies myself.

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By focusing on areas such as the 6Cs myself, I am trying to lead from the middle and modelling and encouraging the use of new technologies and ways to communicate with a wider audience. The idea is that teachers will transfer these skills, concepts and ideas into their classrooms and teaching.

Some of the thing that we have done at St. Rita are:

Communication

• St. Rita Twitter account: Used for announcements, to showcase student work and to provide resources for parents. This account is also linked to a St. Rita Facebook page so all the tweeted links go to Facebook.
• St. Rita Staff Room: A place to share information and an effort to use meeting time more effectively by not dealing with small administrative items. This allows for more discussion for school improvement at meetings.
• Using screenr.com: St. Rita Flipped Parent Announcement - This was used at the beginning of the year to be an alternative to the traditional paper announcement.
• St. Rita website: constantly updated and the first thing that parents often see. Therefore, this communication tool is the face of the school.

Citizenship

• Eco-Squad Blog: Our Eco-Squad has worked to create their own blog and they have been working with a school K-5 in New Jersey.
• My own blog is a good way to contribute to the educational community what I am doing. We are now in an age where we are all getting ideas from blogs, Twitter and Facebook. There is also a responsibility to share what you are doing with your Professional Learning Network (PLN): The Education of an Elementary Principal

Character

• We are also looking at the importance of teaching students the value of creating a positive digital footprint.

Collaboration and Teamwork

• As a staff we use Google Drive for a variety of purposes. Including making class lists for the following year: Class List Template
• Surveying staff using: St. Rita Winter Wishlist  -  Wishlist Results
• We know have Junior students collaborating together on Google Drive with each other and with teachers to complete their work.

Creativity and Imagination

• Using Google Forms to survey the students and give teachers a gateway to different opportunities for learning opportunities: Help Mr. Slack Name His Fish and The Results
• Having students use different ways to demonstrate their learning and what we are doing at our school: Hope - YouTube Video

Critical Thinking and Problem Solving

• Making use of my Professional Learning Network (PLN) on Twitter has been very valuable to be in solving problems and accessing new and innovative ideas.

Hopefully, some of these things that we are doing here at St. Rita are going to take root in our teachers classrooms and move into their teaching practice. I believe that leading from the inside out is the best way to implement the 6Cs in our schools and that leadership in our schools is a critical part of making this work.

WELCOME! Branding Our School

What do you think about when you see some of the logos above? 

More importantly: What do people think about when they see your school logo?

When I was asked I immediately thought about asking parent and students how they see our 'brand'. After some reflection I began to realize that it starts with the school. This led to the following questions:

• What do you want parents and students to think about our school?
• What do we do to make our brand one that is attractive to parents in our school community?
• Have you had the discussion with your staff about how we want our school to be see in the community?

Since this week is the official Kindergarten Registration week, I have been thinking a lot about how new parents see our school. Last week we had a work shop at the school board to talk about our school brand and creating a welcoming environment for everyone. Not just students.

There are so many ways to create positive and powerful brand for your school each and everyday:

1. The website and social media tell a lot about the school. Keep them updated!
2. When someone comes in to the front office, are they greeted? Is it welcoming? How parents feel when they come into the front office plays a huge role in whether or not they want to send their kids to your school.
3. Answering the phone - Can they hear a smile on the end of the line or does it sound like they have interrupted something? 
4. How fast are you at returning phone calls and emails to parents?
5. What do your newsletters look like? Do they come out on time and at the start of each month?
6. What kind of progressive discipline policy does the school have?
7. As an administrator, are you visible to your school community?

What matters most is "Who are you?"

If you have a positive brand for your school in your community the benefits are enormous. There is a connection with parents and they will be inspired knowing that you are making your school the most welcoming place you can. Those connections you made, they will go out and spread the word.

My goal this "Kindergarten Season" is to make a personal connection with every parent that comes into our school to register their child or to inquire about our school. I personally meet and talk with each one and invite them to contact me if they have any questions whatsoever. 

Is anyone else working extra hard to make connections with their community and to build relationships? I'd be interested in collaborating and brainstorming ideas.